Accounts Payable Services

Timely Payments. Better Vendor Relationships. Total Control.

What is Accounts Payable?

Accounts Payable (AP) refers to the process of managing your company’s short-term debts—everything you owe to suppliers, vendors, contractors, and service providers. It involves tracking invoices, processing payments, maintaining accurate records, and ensuring compliance with financial controls.

At Edge Outsource, we help businesses simplify and streamline their accounts payable process to avoid late fees, maintain strong vendor relationships, and keep cash flow under control.

Our Accounts Payable Process

1. Invoice Capture & Data Entry
We collect all incoming bills and invoices through email, cloud tools, or your accounting software. Each invoice is verified, categorized, and entered accurately into your system.

2. Invoice Matching & Approval
We match invoices with purchase orders and receipts (3-way matching) to ensure accuracy and prevent overpayments or duplicates. Approval workflows are set up to ensure every payment is authorized.

3. Payment Scheduling
Based on due dates and cash flow cycles, we schedule payments smartly to avoid penalties while optimizing working capital. We can support weekly, biweekly, or monthly payment runs.

4. Vendor Management
We maintain a clean and updated vendor database, track contract terms, and communicate with vendors to resolve disputes or clarifications promptly.

5. Compliance & Record Keeping
We maintain full audit trails and ensure tax compliance by correctly classifying payments (e.g., TDS, GST, VAT), helping you stay organized and regulatory-ready.

6. Reporting & Cash Flow Forecasting
We generate detailed reports on outstanding payables, due dates, and payment trends—giving you visibility and helping forecast future cash needs accurately.

Why Choose Edge Outsource?

  • Accurate and timely invoice processing

  • Scalable services for businesses of all sizes

  • AP automation and digital tools integration

  • Custom workflows and approval systems

  • Vendor communication handled end-to-end

  • Transparent reporting and audit-ready records

  • Secure systems for data confidentiality and compliance

Tools & Platforms We Support

  • QuickBooks

  • Xero

  • Zoho Books

  • SAP / NetSuite

  • Tally

  • Google Sheets & Excel

  • Bill.com, Hubdoc, and other AP tools

Industries We Serve

  • Manufacturing and Wholesale

  • Retail and E-commerce

  • Healthcare and Clinics

  • Logistics and Transportation

  • SaaS and Tech Startups

  • Construction and Real Estate

  • Professional Services

Ready to Streamline Your Payables?

With Edge Outsource, managing payables becomes stress-free. From invoice capture to payment execution, we handle the process end-to-end so you can focus on your business growth—not paperwork.

Ready to get started?

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